The Regional Bye-laws of the Yorkshire Region of British Cycling
Issue date: 27.01.10 Review date: 10.9.19 Revision date: 10.09.19
Bye-law numbers & definitions
1 Federation British Cycling Federation as defined in its Memorandum and Articles of Association and as referred to as British Cycling.
2 Article An Article of Association of the Federation.
3 Bye-laws The Bye-laws of the Federation.
4 Region A Group of the Federation membership, geographically divided as set out in Article 28 and established to manage the function of the Federation’s events within its Territory.
5 Territory The geographic boundaries of the Region as defined by the Federation and briefly described as follows: The geographical boundaries of the county of Yorkshire excepting a Northern boundary drawn from Whitby in the East extending to, but excluding Richmond and then continuing North Easterley to a point 3 miles from Nateby as represented by the geographical county Boundary. To the South the Region shall include such parts of North Derbyshire, which have a Sheffield post code.
6 Regional Membership Those members domiciled within the Territory.
7 Regional Council The Council of each Region as defined in Article 28(a).
8 Regional Councillor An individual nominated by a Member Organisation accordance with Article 6(b).
9 Regional Board The group elected at the Regional Annual General Meeting by the Regional Council for the purpose of managing the affairs of the Region.
10 Regional Bye-laws The Bye-laws of the Region, which shall focus on the management of the Region. In the event of conflict with the Bye-laws of the Federation the latter shall take precedence.
11 Workgroup A subgroup of the Regional Board, that shall function under the authority of the Regional Board.
12 National Councillors Members of the Federation appointed by the Region on their behalf to attend General Meetings of the Federation in accordance with Federation Bye-Laws.
Core Bye-laws
Bye-law numbers & definitions
13 Regional Board Members Elected individuals who shall be members of the Federation but who shall not be employees of the Federation or under contract of service, to the Federation or Region.
14 Eligibility No member shall be nominated or elected to the Regional Board unless present at the Regional Annual Meeting or by having indicated in writing to the Regional Secretary their willingness to be nominated.
15 Regional Staff Staff employed by the Federation for specific roles, who shall attend and present reports to the Regional Board, but without the right to vote.
16 Regional Competition
Administrator An individual engaged under a contract of service by the Regional Board, who may attend meetings of the Regional Board, but without the right to vote, for the purpose of supporting the effective administration of road, circuit and track disciplines in the Region.
17 Regional Chair An individual elected at the Regional Annual Meeting as the Leader of the Region. The individual shall Chair all meetings of the Regional Board and in addition to a vote of right shall also carry the casting vote.
18 Regional Secretary An individual who shall be responsible for the administrative affairs of the Region, to include without limitation the notification of meetings of the Regional Council and the Regional Board.
19 Treasurer An individual who shall be elected at the Regional Annual Meeting, who shall be responsible for the financial management of the Region, the formulation of its Annual Accounts and the co-ordination of their independent scrutinisation.
20 Other Officers The Regional Council may elect individuals to roles as Officers of the Region. These roles may include without reasonable limitation; Press Officer, Webmaster who shall rank as Officers of the Regional Board.
21 Board Members In addition to the Regional Chair, Regional Secretary, Regional Treasurer and Other Officers of the Board, the Board shall consist of up to 12 other members. British Cycling Regionally appointed staff members shall be able to attend Regional Board meetings but without the right to vote.
22 Quorum The Quorum for a Regional Council Meeting shall be: 10
The Quorum for a Regional Board Meeting shall be: 8
23 Attendance Regional Board members shall commit to regular attendance at Regional Board Meetings. Individuals who fail to attend three successive Regional Board Meetings without adequate explanation may have their position on the Regional Board terminated by a vote at the next Regional Board Meeting.
24 National Councillor
Appointment At the Regional Annual Meeting, the Regional Council shall appoint National Councillors in accordance with the provisions of the Federation Bye-laws. No such Councillor shall be a member of staff.
25 Inclusivity The Regional Council and the Regional Board shall positively seek engagement with all disciplines of the Federation and with all levels of ability and disability.
26 Diversity The Regional Council and the Regional Board shall positively seek a level of diversity consistent with the policies of the Federation.
27 Federation Commission The Regional Board shall appoint a representative to the Federation Commission. This individual shall be responsible for liaising between the Commission and the Regional Board.
28 Accounting The Region shall maintain a bank account/s that identify the Region as the account holder and sole beneficiary.
29 Levy Raising The Region shall be entitled to establish a Regional levy to be imposed on each entrant to events sanctioned within their Territory. Any proposed changes to such levy/levies shall be established at each Annual General Meeting.
30 Levy Rate The current levy/levies shall be as follows: £1.00 per rider for Adult and Junior riders, with a levy of £0.20 applied to Youth riders. The application of the levy shall similarly comply British Cycling Bye-laws 3.7.3 and 3.7.4.
31 Amendments to Regional Bye-laws Amendments to the Regional Bye-laws shall be made at the Annual Meeting of the Region and shall appear as a proposal/s on the Agenda for that meeting. All such amendments shall be subject to the approval of the Federation’s Board.
32 Expenses Elected members of the Regional Board and its Workgroups shall be entitled to claim travel expenses for attending meetings or events at a rate agreed by the Regional Board.
33 Event Approval Where a conflict occurs between prospective organisers of events of same category, in the fixing of a date, then preference shall be given to an event, which has been held for two or more years on that same date.
34 Event Support Where an individual or body borrows or hires equipment belonging to the Region, it shall be held in trust to be kept safe and to be returned in the same condition as when possession was taken, excepting reasonable wear and tear. Any deterioration or loss beyond such limits shall be made good at the expense of the borrower/hirer.
35 Non-Return of Equipment It shall be an offence for an individual or body to retain any item/s of property belonging to the Region beyond the date specified for return, or in the absence of such a date a period deemed reasonable by the Regional Board. In the event of a late or failed return, the Regional Board reserves the right to charge the borrower for any direct or consequential loss or expense which may have occurred and/or take disciplinary action against the individual or body involved.
36 Remuneration The Regional Board shall be entitled to provide remuneration by fee to the following: Treasurer, General Secretary and Regional Competition Administrator, such fees shall not constitute a payment under employment and such individuals are expressly not employees of British Cycling or British Cycling Yorkshire Region. The individual shall be responsible for subsequent personal liabilities arising from such payments.
37 Bank The Region shall establish a bank account in the name of British Cycling Yorkshire Region and the mandated signatories to that account shall be the Chairman and Treasurer, who shall be the nominated recipient of the bank’s statements. This account shall be the primary account of the Region. The Region shall establish a bank account in the name of BC Yorks Events Group and the mandated signatories to that account shall be the Chairman and either the Treasurer or General Secretary, who shall be the nominated recipient of the bank’s tatements. This account shall be used for the management of events and processes under the control of the Regional Events Workgroup.
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